Personnel records
7 yrs after employment ends
Accident details
12 yrs
Confidentiality documents
10 yrs
Staff appraisals
1 yr
Disciplinary documentation
3 yrs
Client files
7 yrs after file closed
Family disputes
7 yrs after youngest child is 16
Criminal files
7 yrs after completed sentence
Planning documentation
12 yrs after agreement/rejection
Minutes of meetings
permanent
Director’s contracts
12 yrs after date
Correspondence of shareholders
7 yrs
Serious complaints
3 yrs
6 years plus current financial year
Our team has over 30 years industry experience with all the expert knowledge you need to meet your legal requirements for documentation.
We have multiple sites throughout the UK and visit clients across the country weekly for regular collections. Wherever you are, we are.
Our technology and security means your information is safely scanned, indexed and stored in a robust IDOC facility, retrievable within 4 hours.
We have the credentials and accreditation to meet the highest industry standards, with membership of the Records Management Society and adopting the BS 10008 code of practice.
We can provide everything you need at a surprisingly low price. Believe us, we’re market leading on pricing.
Our clients include legal, educational and medical organisations so we have a strong track record of meeting the highest standards of confidentiality. All data is backed up in 3 remote locations and held in a secure encrypted format. A confidentiality agreement will be put in place and we are registered under the Data Protection Act 1998. We are also registered with the ICO. (Information Commissioners Office).
If you instruct us to destroy your confidential documents, we’ll make sure our security-vetted staff (BS7858 compliant) will manage the whole process to fulfil your legal obligations under The Data Protection Act. Every step will be carefully monitored and recorded, and we will be able demonstrate complete accountability throughout.
Yes, all the partners have 30 years combined experience in the industry. We have the knowledge, accreditations and infrastructure to deliver what your organisation needs.
We’ve worked with clients in the legal, marketing, medical, educational, sales and service sectors. Our systems and working models allows us to apply our skills to virtually any industry or profession.
We have clients across the UK and serve them from multiple sites. We collect documents nationwide and can usually respond within 24 hours.
Whatever you’ve got, we can probably scan it. From invoices, to financial records, to receipts, labels, tickets, and much more. We can also scan books, manuals, diaries and logbooks.
Our Kodak document scanners are the best in the industry and provide reliable and accurate and scanning. We’re constantly updating our systems and software to make the most of improving technology.
My biggest concern was confidentiality, but IDOC were very methodical and professional. Everything they promised to do has been delivered on time and within budget.”
IDOC have proved as reliable and effective as the solutions they provided. Training has been generally excellent and maintenance great. I would definitely recommend them.
Files were collected in three batches and scanned. On a few occasions we needed to retrieve a file urgently and we received the document on the same day; IDOC’s Scanning Bureau team was really helpful.
