Indexing your documents

  • We’ll make sure your scanned documents are carefully indexed so they are easily searchable and retrievable.

    Manual indexing

    For smaller projects indexing can be managed by one of our data entry team who will manually index the documents before they are saved.

    Barcode indexing

    With this method we select the appropriate location for the file as the document is scanned and our system prints out a barcode sticker that we apply to the document/folder. This barcode is then recognised by the scanning software, and the document is routed to the proper location for storage. 

    OCR Indexing

    This is potentially the fasted and most efficient method as it is fully automated. In OCR indexing, the text of each document is recognised by a piece of software that searches for certain terms in the text of the document, and places the document in the corresponding storage location. 

    When we discuss your requirements we can make a recommendation about indexing that suits your plan and budget.

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  • OUR PROCESS

    DOCUMENT COLLECTIONS

    STORING AND PREPARATION

    SCANNING

    INDEXING

    RETURN OR CLOUD HOSTING

    SECURE RETRIEVAL